ABSTRACT SUBMISSION GUIDELINES
The 7th APOTC’s SECOND Call for Abstracts is for papers related to the Response of Occupational Therapists to the COVID-19 pandemic. Abstracts may be related to how the COVID-19 pandemic has impacted occupational therapy education, practice, research, and leadership and advocacy. They may be researches innovative programs or strategies, collaborative initiatives, or issues related to leadership and advocacy during the pandemic. Presentations may be oral presentations, poster presentations, roundtable/panel discussions, or workshops.
Types of Presentations
An oral presentation is 15 minutes maximum, supported by slides (maximum of 12 slides) with introduction, methodology, results and conclusion, and additional 5 min. to answer questions and discuss.
A poster is a visual presentation of research, practice experience, case studies or projects supported by photos, figures and graphics with an introduction, methodology, results and conclusion and discussion points. Posters should be related to the themes (topics) of the congress. Ensure your poster is clear and attractive. The text should be large enough to be read from a distance of 1.5m.
A workshop presentation is a session lasting 60 or 90 mins. for in-congress workshops or half to full day (4-7 hours) for pre-congress ones. It is a planned session aimed at helping determine the direction of a field and is considered a session and meeting at which a group of people engage in intensive discussion and activity to work on and contribute to a particular prefixed or own chosen subject or project.
Global Perspectives (Round Table Discussion)
A Round table is a 60-min. form of discussion about timely, relevant and possibly contentious issues in the profession (e.g. masters or doctorate degree as an entry-level qualification requirement; the ethics of service learning; the challenges of establishing occupational therapy in a country where it does not yet exist). There can be a minimum of 3 and a maximum of 5 panelists. Panelists agree on a specific topic to discuss and debate. Each person is given equal right/time to participate. A moderator manages the flow of the discussion to allow the participation of the members of the audience.
Submitting an abstract
Abstract submission is done through an online form where specific information or text are encoded to fill corresponding fields.
1. PREPARATION. Prepare your abstract on an editable word processing program on your computer. This will make it easy to copy the text and paste to the online form’s fields. Use the following guidelines in writing your abstract:
a. Title. Maximum of 50 words, including any subtitle. The title should be as brief as possible but long enough to indicate clearly the nature of the presentation.
b. Abstract. Maximum of 300 words. Abstracts exceeding the word limit will not be accepted. Do NOT include references, tables or figures. Special symbols and formatting should be used sparingly.
i. For oral and poster presentations and global perspectives (roundtable discussion), abstracts must include:
- Method OR Approach
- Results OR Practice Implications
ii. For workshops, abstracts must include:
- Learning Objectives
- Length of time required (1-1.5 hours for a workshop during the Congress program or half or full day for a Pre-Congress workshop)
- Description of teaching methods
- Maximum number of participants
c. Authors and affiliations. Prepare the complete names of authors (full names—Last name, First name, Middle name), in the order that should appear on congress materials; maximum of 10 authors). Please ensure that the spelling of the names is correct. For all authors, provide the affiliation. Identify the main author (for correspondence) and provide his/her email address and contact number (including the country code).
d. Presenters. Prepare the names of the presenters (maximum of 2– Last name, First name, Middle name). For each presenter, provide a 3-4 sentence biosketch (maximum of 120 words) exactly the way it would be read or written in any other congress material. Use the third person point of view (e.g. Prof. Mario de la Cruz is the Chairperson of the OT department of University A. He is currently engaged in the assessment of an OT program for persons internally displaced by political conflict in region A. He is the recipient of research grants from the National Institute of Community Health).
Submitting more than one Abstract
If you are submitting more than one abstract, follow the same steps as above.
Abstract review process
All abstracts will undergo blind review by at least two persons. A third person will be requested to review if the initial reviews are not in agreement with each other.
Withdrawing an abstract
If you want to withdraw an abstract, please contact the Congress Secretariat in writing via email to (firstname.lastname@example.org or email@example.com). Please note that withdrawals need to be communicated in writing by the author who originally submitted the abstract, and in doing so, the Congress secretariat assumes that all other authors/presenters have been informed of the withdrawal. Once an abstract is withdrawn, it may be reinstated.
Author notification and registration
Authors will receive notification of acceptance by May 5, 2021. Upon receiving notification of acceptance, authors are required to notify the Congress secretariat of their intent to participate/present at the congress. Presenters need to register for the congress by the specified date. Failure to do so may result in the presentation being withdrawn from the program.
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